Bylaws

Utah Music Teachers Association Bylaws

ARTICLE I—NAME

The name of the organization is Utah Music Teachers Association, Inc., hereafter referred to as UMTA or UtahMTA or the Association, and is affiliated with Music Teachers National Association, also known as MTNA.

ARTICLE II—PURPOSE

The purpose for which this organization is formed and operated is exclusively literary and educational, as defined in Section 501 (C)(3) of the Internal Revenue Code and its regulations as they now exist or as they may hereafter be amended. The purpose of this organization shall be the advancement of music education, and in specific furtherance thereof:

(A) To conduct programs and activities to build a vital musical culture and an enlightened musical public for the benefit and the general welfare of all persons;
(B) To ensure that every student shall have access to a balanced, comprehensive, and high-quality program of music instruction;
(C) To improve the quality of teaching, research, and scholarship in music;
(D) To promote the involvement of persons of all ages in learning music;
(E) To foster the utilization of the most effective techniques and resources in music instruction;
(F) To facilitate the education of music teachers.

ARTICLE III—MEMBERSHIP

Section 1. The membership year is the same as the fiscal year. The Collegiate and PreCollegiate membership year shall be October 1 to September 30.

Section 2. Active membership is open to all individuals professionally engaged in any field of musical activity. Such membership provides the privileges of participation in the activities of the Association, attendance at meetings upon payment of membership dues, holding office, voting, and receiving a subscription to The American Music Teacher. UMTA is a state affiliate of MTNA; members belong to UMTA and MTNA. MTNA strongly encourages its members to adopt the Code of Ethics as their personal model of professional conduct.

Section 3. Associate membership is open to all persons not professionally engaged in any field of musical activity who wish to support the program of the Association. Such membership provides admission to all programs of the Association upon payment of membership dues, but does not include the right to vote or hold office. The associate member will receive a subscription to The American Music Teacher.

Section 4. Collegiate membership shall be open to all college students currently involved in music study, who are also members of an affiliated association. Collegiate members shall be entitled to attend programs of the Association upon payment of the registration fee and to receive the official Association publication and may enter their own students in UMTA activities with the standard established fees. Collegiate members shall not have the right to vote except within the collegiate chapter to which they belong. Collegiate members may not enter students into MTNA competitions.

Section 5. Membership for Pre-Collegiate students is a limited membership to the local and state association, entitling their students to participate in recitals and state evaluations, but not MTNA-sponsored activities. Pre-collegiate members shall not have the right to vote except within the pre-collegiate chapter to which they belong.

Section 6. Nonmembers may participate in UMTA activities, including conferences and competitions, upon payment of the nonmember fee but does not include annual membership or the right to vote or hold office. Nonmembers may attend up to two local association meetings annually.

Section 7. Membership in UMTA is a privilege and not a right. Termination of membership for non-payment of dues within the time prescribed in Section 4 of Article IV is automatic and not subject to the procedures stated herein. Other than for nonpayment of dues, the Executive Board, by a two-thirds vote, may terminate a membership if the Executive Board determines that termination is in the best interest of UMTA or the purposes of UMTA as stated in Article II of the Bylaws. The Executive Board shall only consider and vote upon the proposed termination of a membership after the member has been advised of the alleged reason for termination and been provided an opportunity to present information to the Executive Board on his or her behalf. If membership is terminated, the individual may appeal for reconsideration of that decision to the Executive Board. The Executive Board will determine whether to uphold the membership termination by a majority vote. In the event of a membership termination, a dues refund will not be given.

ARTICLE IV—DUES

Section 1. State annual membership dues for Active members are determined by the UMTA Executive Board. The payment of such dues entitles members to all benefits and privileges of the Association.

Section 2. State annual membership dues for Associate, Collegiate, and Pre-Collegiate members are established by the UMTA Executive Board. Section 3. State conference fees are determined by the UMTA Executive Board. Section 4. Membership dues are due no later than July 1 each year, except for Collegiate and Pre-Collegiate membership dues which are due no later than October 1 each year, after which dates members are not in good standing nor entitled to any of the privileges of membership until dues are paid.

ARTICLE V—LOCAL ASSOCIATIONS

Section 1. Local Associations must be organized according to MTNA regulations, must abide by UMTA Bylaws, and must be affiliated with UMTA and MTNA.

Section 2. Any local city or region may establish their own local association, with approval of the UMTA Executive Board. A presiding officer of the local association will attend all state board meetings, to represent the interest of their local members, and promote the goals and purposes of UMTA.

Section 3. All members of the association must be members in full standing, having paid MTNA, UMTA, and local dues.

Section 4. Local associations determine the annual local membership dues.

ARTICLE VI—ELECTION OF OFFICERS

Section 1. All officers, State and Chapter, must be active members in good standing with UMTA and MTNA, current on all dues, and adhering to the UMTA Code of Ethics.

Section 2. UMTA Leadership is comprised of the UMTA Executive Board and the UMTA State Board.
(A) The UMTA Executive Board includes President, Immediate Past President, President-Elect/1st Vice President, 2nd Vice President, Secretary, and Treasurer. A Member at Large may be appointed by the President from the membership of UMTA and does not have voting privileges.
(B) The UMTA State Board includes all members of the Executive Board, all State Committee Chairs, and all Local Association Presidents.

Section 3. UMTA Executive Board Positions and Terms. President, President-Elect/1st Vice President, and Immediate Past President are two year terms. Terms will run from the state board meeting held in June of the year of instatement, until the state board meeting held in June two years later. The positions of 2nd Vice President, Secretary, and Treasurer will serve a four year term with the option of extending an additional two year term upon invitation of the President, or until his or her successor can assume office. Terms will run from the state board meeting held in June of the year of instatement, until the state board meeting held in June four years later. The Member at Large serves for two years only on the Executive Board.

Section 4. In January of each odd-numbered year, a Nominating Committee shall be convened to nominate the President-Elect. The committee shall consist of the Immediate Past President, two (2) members of the State Board, and two (2) members from the general membership of the Association. The chairman of the Nominating Committee shall be the Immediate Past President, who will coordinate the selection of a President-Elect nominee by the Nominating Committee. Nominations from the general membership are encouraged and accepted through the Nominating Committee.

Section 5. The Active members of UMTA shall confirm, by general consent, the President-Elect of the Association. The confirmation shall take place by electronic means. The confirmed nominee will officially begin their duties as Assistant Conference Chair at the June State Board meeting of each odd-numbered year. The Assistant Conference Chair will assume the position of President-Elect in June of the following, even-numbered year.

Section 6. The President-Elect, upon the completion of term of office, shall become President of the Association. Should the President-Elect be unable to assume the Presidency, the Immediate Past President will convene a Nominating Committee to select a replacement to be approved by general consent.

Section 7. Except for the Executive Board, all other members of the State Board, including chairs of committees and members of committees, will serve for two years with the option of extending another two years upon invitation of the President or until his or her successor can assume office. Terms will run from the state board meeting held in June of the year of instatement, until the state board meeting held in June two years later. Terms will be filled on an alternating year basis to preserve some continuity in established programs. If a board member is unable to complete a full term, the President shall appoint a replacement for the remainder of the term. The replacement will have the option to extend another two years upon invitation of the President.

Section 8. Where possible, state committees will have a chair and a chair-elect. The chair-elect will succeed the chair at the end of the chair's term(s).

Section 9. No officer may hold a national, division, or state office concurrently except the Immediate Past President.

Section 10. A vacancy in any office, except that of President or President-Elect, shall be filled by the President in consultation with the UMTA Executive Board.

ARTICLE VII—DUTIES OF OFFICERS

Section 1. President
(A) The President presides at meetings of the Association; calls and presides at meetings of the Executive Board and State Board; appoints all standing committees and special committees as needed, subject to approval of the Executive Board; and performs all other duties implied by the title.
(B) The President shall review all warrants and, together with the Treasurer, shall approve all checks. Two signatures shall be required on each check: the Treasurer and one other approved member of the Executive Board.
(C) The President or alternate shall visit each chapter once during his/her term of office.

Section 2. Immediate Past President
(A) The Immediate Past-President shall be chairman of the Nominating Committee and fulfill other assignments as directed by the President.

Section 3. The President-Elect
(A) The President-Elect is the First Vice President and assumes all duties of the President in the absence of that office.
(B) The President-Elect is the committee chairperson for the state conference.

Section 4. The Second Vice President
(A) The Second Vice President is the committee chair for the MTNA Competitions at the state level, with assistants as needed.

Section 5. Secretary
(A) The Secretary shall keep minutes of meetings of the Association and the Executive Board; maintains a roll of State Board membership and enumerate absentees in State Board Meeting minutes; reads minutes of previous Board Meetings.
(B) The Secretary takes charge of all documents, when requested, belonging to UMTA and shall sign official documents as needed; and shall be custodian of the permanent records of the Association.
(C) The Secretary makes available to the membership the minutes of State meetings and recommendations of the Executive Board.
(D) The Secretary calls meetings to order in absence of President and President-Elect, in order to proceed until an election of a chairman pro-tem which should take place immediately.

Section 6. Treasurer
(A) The Treasurer is responsible for the maintenance of proper financial records and for the preparation and presentation of an annual report to the State Board, which will be available to UMTA membership.
(B) The Treasurer shall receive all funds of the Association and make proper distribution to UMTA and Local Chapters.
(C) The Treasurer shall sign all checks and pay all bills authorized by the Executive Board and upon warrants signed by the President.

Section 7. The UMTA Executive Board.
(A) The Executive Board is the principal administrative body of the Association and is responsible, along with the President, for all business of the Association.

ARTICLE VIII—FINANCES

Section 1. The UMTA fiscal year will be from July 1 to June 30.

Section 2. UMTA will function under a balanced financial budget. The budget is approved annually by the Executive Board and presented to the State Board.

Section 3. All fees for state programs are determined by the Executive Board.

Section 4. An audit of the Association’s finances shall be conducted each year by an independent certified auditor.

ARTICLE IX—CONFLICTS OF INTEREST

Section 1. All board members will follow and uphold the UMTA Conflict of Interest Policy.

Accepted revision, June 2018.